Benefits:

Competitive salary
Dental insurance
Health insurance
Wellness resources

Accounts Receivable & Office Administrator

Are you highly organized, detail-oriented, and a Master of Administrative Maintenance?
Can you deliver consistent results while balancing multiple critical tasks?
Do you want to be part of a growing company that values procedures and high performance?
Do you have the strong interpersonal skills needed to manage collections and team onboarding?

Position Overview

Reporting directly to the Director of Administration, the Accounts Receivable & Office Administrator is the organizational hub for our two fast-growing service companies. Your mission is to ensure our financial records are flawless, our payroll is on time, and our administrative and safety systems are kept in perfect order.

While the Director of Operations manages overall office strategy, you are the person who ensures the internal gears keep turning—maintaining compliance, accuracy, and workflow efficiency.

About Us

We are two fast-growing and passionate service companies based in Winnipeg!

Integrity Painting: Delivers high-quality residential and commercial painting services.
Insight Service Solutions Inc.: A leader in exterior building maintenance.

Our team operates in a fun, fast-paced, high-performance culture. With an office team of 13 and a field crew that grows to 60+ in peak season, we need an administrator who thrives on keeping things organized.

Learn more: insightservicesolutions.ca | integritypainting.ca

The Details

Position Type: Full-time (Monday – Friday, 8:00 am – 4:30 pm)
Compensation: $55,000.00 – $60,000.00 Annual Salary
Benefits: In-house Health & Wellness (after 3 months), supportive leadership, and awesome team events.

Description of Duties

Accounts Receivable & Financial Maintenance

Manage AR: Oversee the full customer collection cycle with professionalism and persistence.
Billing: Input invoices into various customer portals and process incoming payments (EFT, process credit cards, bank deposits).
Record Keeping: Maintain accurate financial records in QuickBooks Online, including bank/credit card reconciliations and journal entries.
Data Entry: Post vendor invoices into QBO (actual payment processing is handled by management).

Payroll & HR Administration

Payroll: Prepare and process bi-weekly payroll for two companies (approx. 41 total employees) via QBO.
Compliance: Calculate hours, commissions, bonuses, and taxes. Handle ROEs, T4s, and new employee setups.
Recruitment Support: Review job applications and perform initial phone screens for new field staff.
Onboarding: Setup new employees and manage all HR-related documentation.

Safety & Compliance Maintenance

Safety Meetings: Assist with the coordination and documentation of regular safety meetings.
Compliance Portals: Maintain and update external safety portals (e.g., ComplyWorks, Avetta) to ensure we remain in "Green" status for our clients.
Documentation: Request and track Certificates of Insurance (COI) and manage employee clearances and training records.
Audit Readiness: Ensure all safety and administrative filing systems are maintained and current.

General Administrative Support

Customer Care: Handle incoming inquiries and coordinate professional responses.
Operational Support: Provide administrative backup across departments, including document preparation and scheduling.
Team Player: Juggle multiple priorities and step in to help the office team wherever needed.

Skills & Requirements

3+ years in a Bookkeeping, AR, or high-level Administrative Support role.
Payroll Pro: Experience processing payroll (ideally QBO) and familiarity with Manitoba payroll legislation.
Organizational Mastery: You are a highly organized individual, with strong attention to detail, who thrives on maintaining systems and keeping information in order.
Tech Savvy: Proficient in Google Drive (Sheets/Docs) and QuickBooks Online. Experience with CRMs (Jobber, Aspire) or Dext is a major asset.
Compliance-Minded: Experience with safety portals or managing insurance/WCB documentation is highly beneficial.
Communication: Strong verbal and written skills for professional collections and team interaction.

How to Apply

If you are a detail-oriented professional who loves keeping things in order, we want to hear from you! Please attach your cover letter and resume, letting us know why you’re the perfect fit for our team.

Compensation: $55,000.00 - $60,000.00 per year

What a beautiful SIGHT!

Seeing a Team come together and rally to get a job done is what we love. We know that creating an amazing team and company culture does not happen by chance but instead is intentionally created and developed over time. That is why we are looking for people who are: Humble enough to admit fault and ask questions, Tenacious enough to try and find a way to get the job done and love Teamwork.

Field Technicians

If you love teamwork, clean spaces and find yourself wondering “Why doesn’t somebody clean that” We have a job for you! Spend your days working outside getting fresh air and enjoying the satisfaction of seeing instant results. Everyday we uncover the beauty that's already there. From cleaning windows to pressure washing, we are making Winnipeg's Skyline Shine!

Office Team

We are growing and are looking to add amazing people to our team. We have doubled in size over the last 2 years and have no plans on slowing down. Our growth has been fueled by the desire to always improve, challenge ourselves and be amazing at whatever we put our mind to. We love serving our customers and overcoming challenges together. We have fun and we work hard. If you are looking to work somewhere that feels like family and has a passion for growth -we would love to chat with you!

Come work with us :)

Member businesses are independently owned and operated. Your application will go directly to the member business, and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location, and not to the International Window Cleaning Association.

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