Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Profit sharing
Training & development
Vision insurance

We are looking for a Scheduling Administrative Assistant to help support a local small business

Do you enjoy data entry, Excel formulas, and finding solutions for problems?

Do you take great pride in your work and seek a high level of accuracy?

Do you enjoy working closely with a Team and providing excellent Customer Service?

Outlook Exterior Maintenance, Inc. is looking for you!

Outlook Exterior Maintenance, Inc. is hiring for a full-time Administrative Assistant in the Snohomish/Clearview area. As a general contractor in the building maintenance industry, we are looking for an Office Admin to provide support to the office and remote work field employees. With nearly 30 years’ experience, we are able to offer stable, year-round employment at competitive wages.

The Administrative Assistant needs to be collaborative, a strong communicator, and have the ability to work independently. The office environment is fast paced and always changing. The ideal candidate will be flexible, have a strong attention to detail, and have a self-starting attitude in which they not only complete the tasks they are assigned but with a high degree of accuracy. There is room for advancement as you learn about the Company and want to take on more responsibility.

COMPANY MISSION: Our goal at Outlook is to provide the very best service to our customers and employees and build a business that will carry on for generations to come. This includes creating a positive employee experience in which employees feel valued and respected.

WHAT WE DO: Outlook Exterior Maintenance, Inc. has specialized in difficult to clean buildings, taking care of high-rise, low-rise, and high-end residential properties for nearly 30 years. We use the latest technologies for window cleaning, pressure washing, and waterproofing for our clients in the Puget Sound Region. Visit us to learn more at: www.outlookexteriors.com

Responsibilities and Duties

Screen and prioritize phone calls, e-mails, and Google "Chats", reading all incoming communication and following it through to the next step in the process.
Assemble job folders, hiring packets, and miscellaneous materials with impeccable accuracy as needed.
Work closely with the Operations Coordinator to prepare for upcoming jobs by managing schedules & providing excellent communication to our clients.
Manage multiple spreadsheets and monitor when jobs are complete for invoicing.
Assist with hiring workflow including calling the reference checks for potential new hires.
Maintain appointments and schedules for Admin Staff.
Notify and follow up with customers about upcoming projects, completed projects, with a goal of receiving regular customer reviews and feedback.
Ensure the office is clean, stocked and organized. Run errands as needed. Provide light daily housekeeping (dishes, sweep, clean counters, etc.).
Provide exceptional customer service by answering questions, following up and providing timely responses to all inquiries.
Additional projects as time allows and there is room for advancement from this position.

Qualifications, Skills, & Abilities

PREFERRED SKILLS AND ABILITIES:

Experience in managing multiple schedules, both for work crews in the field & Admin staff.
Proficient computer skills including Google suite, MS Excel, Publisher, PowerPoint, mobile applications; QuickBooks experience is ideal.
Experience with QuickBooks Time (formerly TSheets) is highly desired.
Ability to monitor complex schedules and coordinate with field employees at multiple job sites.
Experience with data entry.
Excellent written and verbal skills.
Ability to keep sensitive information highly confidential at all times.
Strong and pleasant telephone interpersonal skills and the ability to deal professionally with all vendors, subcontractors, and coworkers on the phone and in person.
Accuracy, attention to detail, and the ability to proof one's own work, as well as the work of others.
Excellent organizational and time management skills, ability to take initiative, use good judgment, strong follow through, and carry multiple projects to completion.
Work in a collaborative environment and independently prioritize work, asking for further clarification when needed.
Ability to work under pressure with tight time constraints, as well as deal with frequent changes, delays, or unexpected events.

EDUCATION AND EXPERIENCE: Associate's Degree or Higher in a business related field (preferred but not required)

We do use I9 verification and check for valid driver’s license.
A typical work week is Monday-Friday, 7am-3:30pm.
Reliable transportation is preferred.
A smart phone is also required.
A Background check will be conducted

Benefits

Full time work all year around with 5 paid holidays
Paid weekly
Starting Wages from $25-$27 per hour DOE, Overtime available with Management approval.
Excellent Medical, Dental, and Vision Insurance provided at the Silver level, paid 50% for employee
Vacation time off: subject to tenure with the company
PSSL Accrual Program
401K Retirement program with up to a 4% match, including opportunities for profit sharing

Applicants:
No longer essential, but if vaccinated please show proof of vaccination for records
Background check will be conducted.
We do use I9 verification and check for valid driver’s license.
Must have reliable transportation with the ability to transport your gear from job site to job site.
A smart phone is also required.

If you are ready for a rewarding career with Outlook Exterior Maintenance, Inc. please email us back with your resume!

For more information visit our website: www.outlookexteriors.com

Compensation: $25.00 - $27.00 per hour

Outlook Exterior Maintenance

What We Do:

We are General Contractors in the building maintenance industry in the Puget Sound Region. We specialize in difficult to clean buildings, taking care of high rise, low rise and residential properties. Having been in this industry for over 25 years, we strive to bring the highest quality service to our customers.

We provide:

Interior and exterior window cleaning
Exterior building and ground floor pressure washing
Building restoration
Glass restoration
Work with stone, brick, concrete, painting, etc.
Building photo survey including envelope inspections
Caulking and water proofing
Humane bird deterrents installation
Lift Services with our lightweight BlueLift B72, for interior atriums and hard to reach indoor/outdoor areas
And many more services, depending on what our Customers request

How We Do It:

With over 20 years’ experience in the building maintenance industry, we strive to stay current on the new methods and science of cleaning. For example, we at Outlook have invested in pure water technology for cleaning as well as a lightweight specialty hybrid lift for difficult to reach areas. We have goals of life-long learning and dedication to provide the best service to our customers, we believe we need to embrace the proven methods as well as the new science of green cleaning. We employ many different methods of access, including bosun chair, swing stage, ladder, and man lift. We also provide training for these different skills and advancement for individuals wanting to expand their involvement and responsibilities at Outlook.

Who We Are:

We are an organization made up of individuals with diverse skills and backgrounds. Bing Zimmerman started as a high rise window cleaner, learning the techniques of high access cleaning and building relationships with people in the industry. From the concierge, to the janitors, to the Property managers to the high-rise Home Owners, it is important to build relationships with people that are genuine and respectful. People recommend people, and we want to be the type of company that people remember with good memories. Our reputation is the most important thing we will ever have, so it is important for us to build with people who believe the same. We as a Company are very proud of our Team and our service to our customers.

MISSION:

Our Goal at Outlook is to provide the very best service to our customers and employees and build a business that will carry on for generations to come.